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Things To Know About Phi Delta Theta’s Alumni Data Verification and 175th Anniversary Memory Book Project 

08.22.2022


In conjunction with the Fraternity’s upcoming 175th anniversary, Phi Delta Theta has launched a comprehensive member data verification project and has partnered with a nationally recognized publishing company, Publishing Concepts (PCI) to lead the project and develop a hard-bound memory book publication in the process. Phi Delta Theta last executed this data verification process in 2019, 2015, and 2010 with similar projects and saw great success in the updating of its alumni records.

Maintaining up-to-date member information is a cornerstone of the Phi Delta Theta Headquarters and one of the most difficult and time-consuming tasks by GHQ staff. Today, there are nearly 180,000 living alumni, and nearly twenty-five percent of that member data is invalid.

Phi Delta Theta has assembled its member information currently stored in its database and is hoping for your assistance to confirm the accuracy of your listing. When you are contacted through a phone call, a postcard, or an email, please respond right away.

A sample postcard will look like this—


 


A sample email will look like this—


Rest assured the information collected will be used only for the purposes of updating your records and publishing the memory book.

We’ve assembled responses to frequently asked questions to help answer some of the common concerns that result during such an undertaking. If you have any further questions, please contact Phi Delta Theta Director of Annual Giving and Advancement Communications Katie Shipp at kshipp@phideltatheta.org.


Frequently asked questions regarding the alumni verification and storybook project


I received an email/postcard/phone call from a company asking for my personal information and a story about Phi Delta Theta Fraternity. Is this a legitimate project or is it a scam?

It’s legit! We have partnered with PCI (also known as Publishing Concepts) to produce a 175th anniversary memory book for Phi Delta Theta Fraternity. PCI is a family-owned business based in Dallas, Texas that has published directories for educational institutions, fraternities, sororities, and military organizations across the United States for almost 100 years. This project allows Phi Delta Theta Fraternity to hear about your personal experiences and explain how Phi Delta Theta Fraternity has helped shape your lives.


Does Phi Delta Theta Fraternity benefit from this at all?

Yes, in a few different ways:

  1. Updated Information – allows us to effectively communicate with and engage members
  2. Legacy – preserves the history of our organization
  3. Revenue – generates non-dues revenue for member programs
  4. Pride – wearing apparel shows support and love for our organization

How do I know my information will only be used for 175th anniversary memory book purposes?

PCI is committed to protecting your information. The names, addresses, and information provided to PCI for the publication of the 175th anniverary memory book will be held confidential by PCI, except to the extent that they are utilized in, or in the preparation of, the memory book and except as required by court order or law. Upon completion of the project, PCI will redact PII (Personal Identifiable information) from any and all electronic files that we have supplied or were produced by PCI in connection with the production of the 175th anniversary memory book.


I would like to verify or update my information and share a story. How may I do this?

  • If you have received a postcard or an email with a telephone number, you may call the number to speak with a dedicated representative for the 175th anniversary memory book. The representative will verify all the information we have on file for you, make any updates where needed, then ask you to share your story about your time with Phi Delta Theta Fraternity. Your story will be recorded and the sound clip provided to Phi Delta Theta Fraternity at the conclusion of the project.
  • If you have received an email with an embedded link, you may go to the online site to review your information and submit a story.
  • If you did not receive a postcard or email, you may call the dedicated Phi Delta Theta Fraternity update line at 1-877-761-8354.

Can I choose what information prints in the publication?

When you call to update your information, you can tell the representative if you prefer any of your information be excluded. You can also communicate your preferences to PCI’s customer service help desk at 1-800-982-1590 / customerservice@publishingconcepts.com or to the organization directly.


I updated my information but need some more time to think about what experience to share.

You can call back at any time until February 17, 2023 to share your story.


I shared a story and the representative said I could send a photo. How do I do this?

You will receive an email with a link to upload one photo (black and white or color) plus a caption.

If you have also purchased a book but do not have an email address on file, you will be sent a photo mailer to send a physical photo in to be printed (note: the photo will be returned if you include a self-addressed, stamped envelope).


Can anyone purchase a book?

Phi Delta Theta’s 175th anniversary memory book is available for sale only to Phi Delta Theta Fraternity members.


When will I receive my book?

The total duration of the 175th anniversary memory book project is about 12-14 months. Since we began the project in August 2022, the books will be distributed in August-October 2023.


I ordered a book/package over the phone and would like to cancel my order. How do I do this?

Contact PCI’s customer service help desk at 1-800-982-1590, and they will take care of this for you.

 

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