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Job Posting: Accounting Specialist

10.10.2022


The accounting specialist is a member of the accounting team and provides team support and is tasked with the financial activity of the general Fraternity and related organizations, including general accounting support, accounts payable, payroll, and human resources.

Duties/Responsibilities:

Accounting

  • Regularly updates various operating account bank balance ledgers
  • Prepares monthly bank transaction journal entries
  • Reconciles and processes employees’ and volunteers’ digital and paper expense reports
  • Prepares bank reconciliations
  • Prepares quarterly inter-organizational billings which include calculation of employee time allocation, direct and indirect expenses
  • Assists with supporting documents for an annual audit of various organizations
  • Records mortgage payments and disbursements and issues statements

Accounts Payable

  • Audit incoming invoices and other payment requests, process vendor payments, handle vendor communications and ensure timely and accurate payment of vendor invoices resolve any billing disputes
  • Make accounting entries to charge expenses to accounts, cost centers, and projects by analyzing invoices
  • Manages company credit cards and any related issues
  • Review credit card expense reports for accuracy and completeness
  • Prepares annual 1099’s
  • Maintains vendor files

Payroll

  • Handles all administration with payroll processor (Paychex)
  • Prepares bi-weekly payroll
  • Maintains various state payroll tax accounts as needed
  • Verifies payment of federal and state employment taxes and manages any related issues
  • Assist staff with any timekeeping issues

Human Resources

  • Oversees the onboarding of new employees
  • Responsible for attendance tracking administration, time off, holidays, employee profiles for job costing, time cards, accessibility, etc.
  • Maintains staff statistics, and time-off tracking through Paychex
  • Distributes/maintains employee policy forms
  • Maintains personnel files
  • Manages employee documentation such as Employee Handbook
  • Data collection, preparation of employee census information for compliance reports
  • Oversees benefits administration, and conducts new hire meetings to review staff accounting processes and benefits
  • Administers 401(k) and health plans
  • Is responsible for employee verification, unemployment, and disability claims
  • Verifies payroll deductions related to employee benefit plans
  • Manages the collection of job applications as needed
  • Oversees third-party COBRA administration
  • Manages workers’ compensation policies and reporting (state or private)

Qualifications:

  • Strong verbal and written communication skills
  • Excellent interpersonal skills. Promote positive, professional relationships with co-workers and vendors
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Strong problem-solving skills
  • Ability to act with integrity, professionalism, and confidentiality
  • Knowledge of employment-related laws and regulations
  • Proficient with Microsoft Office Suite or related software
  • Proficiency with or the ability to quickly learn the organization’s accounting (Sage 100), payroll (Paychex), and expense tracking (Concur) systems

Education and Experience:

  • Bachelor’s degree in accounting, business administration and management, human resources, or a related field requires equivalent experience
  • At least three years of accounting and/or human resource management experience is preferred
  • CPA, SHRM-CP, or SHRM-SCP is a plus

Salary, Benefits, and Work Enviornment:

Salary will be determined depending on background and experience. Phi Delta Theta offers an excellent benefits package including healthcare and retirement planning. Work location at Phi Delta Theta General Headquarters in Oxford, Ohio.

Phi Delta Theta General Headquarters Purpose Statement:

Together we provide our members with a transformational experience in pursuit of greatness.

Organizational Background:

Founded at Miami University in Oxford, Ohio, on December 26, 1848, Phi Delta Theta International Fraternity has 195 chapters and emerging chapters, and ninety-one alumni clubs across the United States and Canada. To date, the Fraternity has initiated over 283,000 men into the society whose founding principles are Friendship, Sound Learning, and Rectitude.

Application Process:

Interested candidates should provide a cover letter and résumé to Human Resources Specialist Cynthia Buresh by end-of-day November 4, 2022.

 

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